SCELC / California State University System Shared Print Program
Program Goals:
The SCELC Shared Print Program is a collaborative shared print program for monographs. SCELC's program follows emerging best practices to provide for preservation of a reasonable number of copies within a defined network as well as mechanisms for identifying unique copies, widely-held copies, and processes to share books among participating libraries. SCELC joins in the national effort as a founding member of the Partnership for Shared Book Collections. The Partnership Vision is to ensure the long-term preservation of, access to, and integrity of monographic print resources.
The SCELC CSU Shared Print Program is a joint effort between SCELC and the California State Universities allowing SCELC affiliate institutions to join in the national shared print effort and gain access to OCLC's SCS GreenGlass software at a discounted rate. In December 2018, the CSU Council of Library Deans (COLD) approved the shared print resolution presented by COLD SPIRIT (Shared Print Investigative Reconnaissance and Implementation Team, the shared print task force appointed by COLD in early 2018 to investigate and make recommendations regarding shared print). That resolution recommended CSU participation, on a campus by campus voluntary basis, in the Statewide California Electronic Library Consortium (SCELC). This is an exciting development that will allow CSU Libraries to participate on an opt-in basis in a cooperative intersystem initiative for responsible print retention and reduction. Documentation for the CSU SCELC project.
Six CSUs formed the initial CSU Cohort, contributing nearly 600,000 retention commitments:
Channel Islands
East Bay
Fullerton
Long Beach
Monterey Bay
Sacramento
Additional CSUs forming Cohort CSU.2
CSU Chico
CSU Los Angeles
CSU San Bernardino
San Diego State
Sonoma State
For a total of eleven CSUs participating in the CSU SCELC Shared Print Program.
Product: OCLC SCS GreenGlass
SCELC's Cohort One libraries enthusiastically endorse GreenGlass in this Testimonial
To Participate:
Complete the Interest Form
Request a Quote at Quotes@SCELC.org
Place Order in ConsortiaManager
See the Getting Started section of the Shared Print Program LibGuide
and sign the MOU, complete the Collection Inquiry and the Data and Cataloging and Comparator forms.
Training webinars will be scheduled to review the Data and Cataloging and Comparator forms
prior to submitting your catalog extract to GreenGlass.
Primary Documentation:
- SCELC Shared Print site
- SCELC Shared Print Program Documentation LibGuide
- MOU - Each participating library is asked to sign the Memorandum of Understanding to affirm agreement with the purposes, elements, governance, and regulations of the Program
- Policies & Guidelines - Further elaboration of Program specifics for library participants
- FAQ - Answers to Frequently Asked Questions to help libraries easily find Program details
- Master Timeline - Provides guidance for joining and implementing the Program including links to documentation and training videos
Training:
Webinars are scheduled at multiple points in the process.
Each webinar is recorded and shared in the SCELC CSU Shared Print Documentation folder.
The GreenGlass team provides many short training videos, such as:
GreenGlass Group analysis functionality.
Workflow post sign-up:
Getting Started Section of the Program Documentation LibGuide
Training Webinar will be scheduled to review these prior to sending records to GreenGlass
Create up to six Comparators (groups of libraries to compare holdings with)
OCLC Cataloging Data Form and list of location and item types to define in/out of scope
FTP records to OCLC site
Confirm or modify retention model
Accept retention commitments
Add 583 for commitments in local catalog
Register commitments in WorldCat
Sign up for the SCELC Reciprocal Interlibrary Loan program
Notify SCELC of lost/missing retention commitments using this spreadsheet
Prior to weeding retention commitments, give 1-month notice to participants using Shared_Print@SCELC.org
Use GreenGlass for internal projects for two years after data is released
Retention Model: Goal 20-25% of collection
COLD proposed a retention model in 2018 which would duplicate previous SCELC retentions,
in addition to following the original SCELC model. The initial participating CSUs proposed a new model,
which COLD approved in 2020. Future CSU participants can adopt one of the existing models, or develop their own,
with COLD approval.
As updated by the Shared Print Committee April, 2024:
Unique Component:
Retain all if SCELC holdings = 1; CA holdings fewer than 5; Publication Year <2005
Widely-held Component:
Retain 1 if SCELC holdings > 1; SCELC not yet retained; Publication Year <2005
Retain 2 if SCELC participant usage >40
Retention commitment period: through 7/31/2032
Product: OCLC SCS GreenGlass
Trial of GreenGlass available on request.
For a trial or demonstration, contact Jennifer Carter carterj@OCLC.org
For Support: Support@oclc.org
T: 1-800-848-5800 (toll free in USA and Canada); O: +1-614-793-8682;
Cynthia du Chane is the Senior Implementation Coordinator / Data Analyst: duchanec@oclc.org
Contacts:
Rebecca Lubas - Dean, CSU San Bernardino, Ex Officio Member of the SCELC Shared Print Committee: rebecca.lubas@csusb.edu
Linda Wobbe - SCELC Liaison to the Shared Print Committee: Linda@SCELC.org
Leanna Goodwater - Humanities Librarian, Santa Clara University, and Chair of the SCELC Shared Print Committee: lgoodwater@scu.edu
Glenn Johnson-Grau - Head, Acquisitions & Collection Development, Loyola Marymount University and SCELC Shared Print Consultant: GJohnson@lmu.edu